Document Scanning & Imaging for Businesses
A hands-off, cost-effective, and secure way to transition your printed records to digital storage.
Our bulk document scanning and imaging service helps businesses free up valuable office space, cut down document storage costs, and streamline information retrieval—all while maintaining compliance with document retention guidelines.
We have a dedicated team of experienced scanning specialists based right here in Arkansas who can take on any sized project, and we are committed to providing you with an overall better customer experience than national-level record management companies.
Why Use a Document Scanning Service?
Businesses are required to store certain documents for extended periods of time to maintain retention compliance. While some document types must be stored physically in their original format, many other types can be converted to digital formats without compromising compliance regulations.
By converting records to digital storage through the process of scanning, businesses are able to:
Save valuable office space.
Reduce spending on off-site document storage.
Simplify information retrieval and file collaboration.
Why Outsource Document Scanning?
Document scanning is a painstaking and time-intensive process, especially if there are staples or other bindings mixed into the documents. It also requires expensive equipment and dedicated personnel to operate this equipment on an ongoing basis.
Even if a business is willing to take on all the responsibilities and expenses involved with document scanning, it is hard to match the efficiency and precision of experienced scanning specialists. On top of this, we handle the entire lifecycle of document digitization for you, and all of it is wrapped into one competitive per-box price that can be paid in full up-front or stretched out over time to accommodate your budget and project deadline.
How Our Document Scanning Process Works:
We pack out your documents and transport them to our secure facility in Little Rock.
We prepare your documents for scanning and remove staples, paper clips, or other fasteners if applicable.
We scan your documents, index relevant data, and export the images to your desired file format.
If desired, we temporarily store your documents at our secure facility until you are satisfied with your digital copies.
Once you give us the green light, we shred your original documents at no added cost using our professional-grade, pierce-and-tear shredder. All shredded paper is then recycled.
Common Questions
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The price of a document scanning service depends on multiple factors, such as:
Page quantity
Document type
Amount of indexing required
Whether the documents have staples or other bindings
Project deadline
Our quotes are based on a per-box price that accounts for every step of the document scanning process, from pack-out to shredding. A project can be completed all at once or over time depending on your preference.
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Here are some of the most common examples:
Standard paper documents (letter or legal size)
Blueprints and architectural plans
Photos
Newspapers
Books
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It depends, but most the time a scanning service is more cost-effective in the long-run. By converting your records to digital files, you avoid the recurring costs associated with storage and the eventual shredding costs once you are ready to dispose of them.
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If you decide to use a scanning service, it is important to work with a reputable and certified company. Rock Solid Shredding is NAID AAA Certified, meaning we comply with rigorous information security standards and randomized auditing, as well as HIPAA compliant. Information security is at the core of our business, so we take it seriously.
Ready to Digitize Your Documents?
Submit a quote request or give us a call so we can learn more about your project!